Cable/Satellite Dish/Wiring Policy
Standard Modification Policy (Board approval required)
Noise/Peace Disturbance Policy
Pet Policy & Enforcement of Pet Restrictions
Fine Policies, Procedures and Schedule
Window Treatment Policy
Cable/Satellite Dish/Wiring Policy
Contact the Association office at (314) 961-3066 for a
Satellite Regulation and Registration form.
or Click Here to get the form online.
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To prevent frozen pipes, owners/tenants who do not
provide adequate heat inside their condominium are in violation of the
Brentwood Forest Declaration and By-Laws, Section 18.2-B Maintenance
of Units that states in part: Each unit owner shall maintain
sufficient heat to prevent pipes in the building from freezing.
In order to protect the safety, health and general welfare of all Brentwood
Forest residents, the following policy has been approved: An automatic
fine in the amount of $200 will be assessed against the unit for each
discovered violation of Section 18.2-B. If the Association discovers the
temperature in a unit is lower than 50 degrees, it will be the sole discretion
of the Association Management whether a fine will be assessed. Section
18.2-C Emergency Repairs to Unit empowers the Board the right to
make emergency repairs and restore heat to a unit. This may take place
without prior notice and the unit owner agrees to pay for the reasonable
cost of making such repairs, if the emergency repair was necessary to
avoid or reduce damage to his unit, other units or the common elements.
Such cost may be assessed as special assessments against the unit owner.
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ADDITIONS/CHANGES OR MODIFICATIONS
All additions, changes and modifications require prior
approval from the Board of Managers along with a $25 non-refundable application
fee. This includes but is not limited to deck extensions, doorbells, hot
tubs, porches, storm/screen doors, window replacement, etc. It also includes
any other addition, change or modification to the interior of any unit
that affects the common elements or the basic load-bearing structure of
Modifications Installed by a Prior Owner
Any modification installed by a prior owner, that was not approved by
the Board of Managers, must either be approved by the current Board or
removed. If the current owners wish to keep the modification, they must
complete a modification application requesting approval from the Board.
The normal modification fee will be waived. If the modification does not
meet BF's standards, the current owner must remove or reinstate the modification
to its original state. If the work is not completed within 30 days of
written notification from the Board, a $50 fine shall be imposed against
the unit. Additional $50 fines will be assessed every 30 days thereafter
until the modification is removed.
The owner shall be given notice to remove the modification and restore
the property to its original state within 30 days or submit a Modification
Application packet within 30 days of notice to the Board of Managers requesting
approval of the modification. Failure of the Unit Owner to comply with
the provisions of this policy will result in fines of $50 per month and
suspension of all privileges during the period of violation.
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Living in a condominium community within close proximity
of others requires cooperation and consideration of others. Owners and
guests of a condominium must therefore conduct themselves in a manner
so as not to disturb the peace of their neighbors. Making loud noises
by yelling, playing a stereo, TV, or musical instruments, pets, parties
or any other means that is clearly audible in another unit is not permitted.
In addition, please do not use appliances and exercise equipment after
10:00 P.M. or before 7:00 A.M.
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Residents occupying a Brentwood Forest Condominium shall park only one
vehicle per unit in a "prime parking" space in front of their building.
Prime Parking spaces:
The spaces nearest to the front doors of the building (equaling the number
of units located in the building) are designated as "prime parking" spaces,
and the resident(s) of each unit in that building may only occupy one
of the "prime parking" spaces at any time. However, no resident has the
right to use a particular "prime parking" space to the exclusion of other
If there are four doors at your entrance, the nearest four parking spaces
entitle each unit to park one vehicle in one of those four parking spaces.
Second and third vehicles, visitor's vehicles and vehicles not driven
daily should not be parked in "prime parking" spaces. In some areas, spaces
will be labeled "reserved" to designate "prime parking" spaces. "Prime
parking" spaces are not for use of visitors and guests, and residents
shall inform their visitors and guests of the Brentwood Forest Parking
Vehicles which are not in operating condition, or which because of mechanical
or other defect (i.e.) broken windows, flat tires, leaking gas or oil,
not currently inspected, open trunk, rust, severe body damage, unlicensed,
etc.) may not be parked on the premises. No trucks or vans rated above
¾ ton or any commercial vehicle, car, truck or other vehicle with advertisement
viewable from the outside, trailers, RV's, boats or mobile homes are allowed
(this prohibition does not apply to service vehicles for service calls,
or moving vans for no longer than 48 hours during a move).
No storage containers are allowed in parking areas without prior authorization
from the Association office, which shall have sole discretion on placement
and time limits the container is allowed to remain.
Streets, Fire Lanes and No Parking Zone
No one may park or leave a vehicle unattended in streets, fire lanes,
driveways or block in another vehicle.
Residents who have a special need for an assigned handicap parking space
beyond the prime parking space (i.e. wheelchair accessible spot), may
apply for a handicap parking space by presenting a doctor's note as well
as handicap parking documentation obtained from the City of Brentwood
(314-962-4800) and the Missouri Department of Revenue. The Resident must
then provide copies for the Association's file. The Board, through its
agents, shall have the discretion to designate a handicap parking space
for the resident, and the resident shall pay for any cost of installing
a handicap parking sign or any other expenses associated with marking
the space. Once marked, only the resident's vehicle properly displaying
the handicap sticker or handicap plate may be parked in such space.
The Board has the right to have vehicles in violation of any of the parking
provisions towed at the expense of the unit owner or vehicle owner and/or
the Board may issue a fine for any violation of the Parking Policy.
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The Association permits dogs, cats, birds, or other pets
subject to Board approval and the following rules and regulations.
Dogs and cats must be registered with the Association. A $40 - $60
application fee, a picture of your pet and a BF Pet Registration
form completed by a Veterinarian are required within 30 days of the pet's
occupancy. Failure to register a pet results in the following fines.
Pets exceeding 40 pounds will be assessed an automatic
$100 fine and $30 per month thereafter, except pets with prior approval
of the Board of Managers.
| Within 30 days of pet's occupancy - Warning letter
Within 30 days after warning letter - $50 fine
Within 60 days after warning letter - $100 fine
Pet Rules And Regulations
40 lb. Maximum full grown weight
No more than two (2) pets are allowed per unit,
including any combination of small dog, cat, bird or other household
animals (not including fish).
Any unit owner who desires to keep any pet
must first furnish the Association with a completed Pet Application
or Registration form and fee for review and approval by the Association
Approval of all dogs (except those present
before June 1, 1998) is subject to the Board making a determination
that the breed of dog for which a unit owner is seeking approval
does not normally exceed a maximum weight of 40 pounds
when fully grown.
Pets are required to be on a leash and not
allowed to be unattended on patios, porches or balconies or on
the common elements of the condominium.
Chains, runs, cages or doghouses are not allowed
on the common areas.
Pets are not allowed to roam free on the common
The unit owner is responsible for immediately
picking up and disposing of any animal waste matter deposited
on the common areas.
Pets may not defecate or urinate on the decks
Anyone who violates any of the provisions of Section
18.4 of the Declaration regarding the maximum 40-pound weight
limit for unapproved (as that term is defined in 18.4 of the Declaration)
pets may subject the Unit, and Unit Owner under whose authority
the pet is present, to a fine of $100 for the initial violation
for each pet that exceeds the 40 pound weight limit. However,
after the initial fine of $100 any continuing violation of the
maximum 40-pound weight limit for pets shall subject the Unit
Owner to a continuing fine of $30 per month on the first day of
each succeeding month in which each pet that violates the 40-pound
weight limit remain in the Unit. It shall be the duty of the offending
Unit Owner to inform the Brentwood Forest Condominium Association
(BFCA) in writing when any pet violating the 40-pound weight limit
is no longer being kept in the Unit. Fines shall be due for each
month until the Unit Owner sends notice that the offending pet
is no longer being kept in the Unit regardless of whether the
pet is present or not during any such month.
Pets in violation of the 40-pound weight limit requirement that
were approved in a unit prior to June 1, 1998 and that were specifically
grandfathered in at that time are not subject to pet fines for
violation of the 40-pound weight requirements. Service animals
approved by the Board after submission of competent medical information
by the person keeping such service animal shall not be subject
to fines under this policy, but the Board may require medical
information regarding the continuing need for the service animal.
However, once any such grandfathered dog is no longer at the Unit,
the Unit Owner may be subject to fines if any other dog in violation
of the 40-pound weight limit requirement is kept at the Unit.
Fines for any other violation of Section 18.4 or Rules or Regulations
regarding pets will be handled under the Standard Fine Policy.
In addition to fines, Brentwood Forest Condominium Association
reserves the right to have any pet that is in violation of Section
18.4 permanently removed if the Board determines that the pet
is dangerous, vicious, or has become a nuisance by reason of noise,
odor or other cause, or if it is repeatedly allowed to roam loose,
or if it is left unattended outside on a deck, patio or common
grounds, or if the Unit Owner does not pay all pet fines in a
Such unit owner may also be subject to late fees and collection
actions for pet fines, which may result in liability for collection
costs including, but not limited to, attorney fees and court costs.
This policy was amended and approved by the Board of Managers
on this 27th day of March, 2006.
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All Occasion Signs
All occasion signs (anniversary, baby, birthday, etc.) are permitted with
prior approval from the Association for a reasonable period of time (no
longer than 2 days). Sign shall not cause damage to any common elements.
NAILS MAY BE PLACED IN WOOD ONLY.
Condominium For Sale - For Rent Signs
For Sale or For Rent Signs, balloons or other markings of similar nature
may not be placed on the common ground or in such a manner so that they
are visible from the exterior of a condo or visible from a vehicle. AN
AUTOMATIC $50 FINE SHALL BE ASSESSED AGAINST THE UNIT FOR UNAPPROVED SIGN(S)
POSTED ON THE GROUNDS OR VISIBLE FROM A UNIT OR VEHICLE IN BRENTWOOD FOREST.
UNAPPROVED SIGNS MAY BE REMOVED WITHOUT PRIOR NOTICE.
Owners wishing to sell their condo may obtain an "Open House"
magnetic door sign from the Association office to be placed on the front
door of the unit during the Open House only. There is a $10 deposit fee
for each magnetic sign. Signs may be obtained from the office during normal
working hours. In addition, a notice may be placed on the Community Board.
Contact the Association Office for details.
Misc. Signs (Estate/misc. items)
No signs are permitted to be posted on the exterior of the condo, common
grounds or visible from a vehicle to advertise items for sale. No sales
are permitted on the limited common elements or on the grounds. (The Association
holds a Community Sale in the spring and fall each year at the
Brentwood Forest Clubhouse. Contact the Association Office for details.
AN AUTOMATIC $50 FINE SHALL BE ASSESSED AGAINST THE UNIT FOR UNAPPROVED
SIGN(S) POSTED ON THE GROUNDS OR VISIBLE FROM A UNIT OR VEHICLE IN BRENTWOOD
FOREST. UNAPPROVED SIGNS MAY BE REMOVED WITHOUT PRIOR NOTICE.
Political/School Board Signs
Four Political/School Board signs (18 X 14) are permitted to be posted
in four locations designated by the Association office. Signs may be posted
two weeks prior to an election upon approval from the Board/Association
and signs are required to be promptly removed no later than one day after
Security Signs are not permitted to be placed on the grounds. Security
Stickers (5" X 5" maximum) may be placed on glass only. Security Systems
are permitted providing that NO WIRING is exposed on the exterior of the
Vehicle For Sale Signs
For Sale Signs may not be posted on vehicles parked on the premises. Unapproved
signs may be removed without prior notice. Residents wishing to sell a
vehicle may place a notice on the Community Board at the corner of Wrenwood
Lane and High School. Contact the Association Office at (314) 961-3066
for further details. AN AUTOMATIC $50 FINE SHALL BE ASSESSED AGAINST
THE UNIT FOR UNAPPROVED SIGN(S) POSTED ON THE GROUNDS OR VISIBLE FROM
A UNIT OR VEHICLE IN BRENTWOOD FOREST.
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Regular Trash Schedule
Regular trash is picked up on Mondays and Thursdays. Recycling is picked
up on Mondays. On holidays, trash is picked up one business day after
the holiday or as posted. If you are going to be out of town during the
regular pick up time, call the office to make arrangements for alternate
Trash must be placed at the curb prior to 6:00 A.M. on pick-up days or
after 7:00 P.M. the evening prior to pick-up. Paper bags/plastic grocery
bags are not permitted. Pizza boxes, soapboxes, large plastic bottles,
shoeboxes and small items must be placed in a sealed trash bag or trash
container. Trash bags must be tied securely. Trash containers must have
a lid. Trash and recycling containers may be stored on rear decks only,
not in or behind bushes or at the front entrance, under decks or on the
common grounds. Trash must be removed from any limited common elements
(i.e. decks, patios) on a weekly basis.
Bulky items are picked up on the fourth Friday of each month for a nominal
fee. Call the Public Works Department at 314-963-8642 to schedule pickup
.Large items such as major appliances, furniture, etc. must be picked
up within twenty-four (24) hours to avoid an automatic $100 fine. A courtesy
warning call will be made to the responsible party, if known, to remove
the item from the grounds.
| Courtesy phone call if person responsible is known
$100 automatic fine if item is not removed within 24 hours
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Vehicles that are not in operating condition, i.e., broken
windows, flat tire, leaking gas or oil, not currently inspected, open
trunk, rust, severe body damage, unlicensed, etc. may not be parked on
the premises. No vehicles rated above ¾ ton are permitted. Commercial
vehicles, cars or trucks or other vehicles with advertisement viewable
from the outside are not permitted. No trailers, horse trailers, boats,
RV's or mobile homes are allowed on the premises. No ladders, appliances
or other large items may be visible on a vehicle.
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FINE POLICY, PROCEDURES AND SCHEDULE
Unless a particular policy sets forth a specific fine for an
offense, the following standard fine schedule will be used when Declaration
and By-Laws, Rules or other offenses are brought to the attention of the
1st Offense: Written warning (optional, for serious offenses a$50 fine
may be imposed).
2nd Offense: $50 fine.
3rd and Subsequent Offenses: $100 and loss of privileges for one year
and $100 fine for each offense thereafter.
Fines and Procedures for Certain Offenses: Some rules and policies
have specific fines and procedures contained in the policy. In that event,
the fines and procedures in those policies will be applicable instead
of the ones set forth herein.
Continuing Offenses: For continuing offenses, it shall be considered
to be a new offense every 30 days that the offense continues unabated
during that time. If the offense is periodic where the offense is temporarily
abated but then recurs regularly, the Association may treat each new event
as a separate fine or may treat it as a continuing offense (i.e., situations
where a vehicle cited for an offense is driven on and off the condominium
property on a regular basis) in which event one fine will be applicable
every 30 day period where the offense exists. If there is a continuing
offense that has been corrected, the person in violation shall have the
duty to report the correction to the staff in order to stop the tine.
Appeal Procedures: If the staff or the Board receives or discovers
information that indicates that anyone is violating any of the provisions
of the Brentwood Forest Condominium Association's Condominium Declaration
and By-laws, or its Rules, Regulations, Policies and Practices, a written
notice shall be sent to the unit owner responsible for the person or thing
creating the offense. Generally, the first notice will contain a warning
indicating the nature of the offense and requesting that the offense be
corrected. However, the Staff/Board may send a notice of fine with the
first notice at their discretion. Once a unit owner receives a notice
of a fine, the unit owner shall have 20 days from the postmark date
on the notice of fine to file a written request to appeal the fine before
the Board of Managers and may also contain any information the person
appealing the fine wants the Board to consider in the appeal of the fine.
Such information may include information as to why the person believes
no offense has occurred, or the person's plan to cease or correct the
offense, or that the offense has already been corrected. If the person
requests to personally appear before the Board, the staff will arrange
a time to put the matter on the Board's Agenda and notify the person who
filed the appeal of such time. If no request is made to appear before
the Board, the Board will consider the appeal solely upon the information
submitted and the person will have no further right to personally appear
before the Board unless the Board requests additional information from
the person appealing. Hearings shall be informal and no rules of evidence
shall be in force. Ther person may bring any inforamtion, witnesses, witness
statements, letters or other information they think is relevant to the
hearing (but should bring 10 copies) or the person may submit such information
a week prior to the hearing, in which case the Association will generally
make copies and distribute them to each of the Board members for review
prior to the hearing. A maximum of 15 minutes will be allowed for the
hearing unless the person appealing asks for more time when the appeal
is filed. The Board will generally not rule on the matter at the end of
the hearing. The Board may continue deliberations to a future meeting.
The Board's determination will be mailed to the person once a decision
is made. Only at that point is the appealed fine considered final.
All window treatments visible to the exterior, (blinds,
curtains, drapes, shutters, etc.) must have a white or off-white appearance
from the exterior.
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